Manpower Planning & Budgeting
Plan for the manpower of the store for every year
Employ the thumb rule/manpower norms for planning the manpower i.e. Projected Sales and Business Plan
Project manpower employment costs for a year
Build a manpower plan on the basis of margins per person and Sq.ft. Occupancy
Plan a recruitment strategy at the beginning of every year
Ensure recruitment of staff at other levels basis the Manpower Plan.
Identify and standardize on the tools for selection for people at different levels.
Build and maintain a database for every position.
Identify consultants for different levels on a cost effective basis.
Identify sources of free recruitment viz., NGO, Institutions etc and tie up with them.
Drive Employee referral scheme.
Ensure joining formalities are done on the day of employee joining viz., issuance of Appointment order, filling of Application Blank and other statutory forms as per the norms.
Collect and maintain all the relevant documents as mentioned in the checklist
Generate and update of employee code and all requisite employees data in People Apps.
Issue Access/Swipe card / ID card and brief employee about its usage.
Ensure end to end Employee orientation/ Basic Induction is conducted explaining the new employee about the policy & procedural guidelines etc., before deputation on the job.
Ensure Internal communication is sent to all concerned informing the joining of new employee.
Co-ordinate with the Talent transformation team for conducting the learning activities at the store.
Maintain and upkeep on the employee Morale.
ESS to be conducted once every year.
Uniforms & Badges
Ensure every employee is given uniforms as per the prescribed norms on the day of joining.
Ensure employee is given badges and attendance swipe cards (Where applicable)
Plan & Implement welfare programs & activities for the staff as per the calendar.
Enter into welfare tie-ups with various set-ups
Drive LEAP, Launch Pad successfully.
Ensure that the Long service awards are conferred to the employees on time as per the guidelines of the organization.
Ensure other recognition schemes are implemented / monitored regularly in the store
Ensure every employee is covered under all the prescribed statutory regulations.
Ensure Store adheres to all the legal procedures.
Ensure every employee has a leave record and the same is regularly updated in the leave
records as well as in the HRMS/RAMCO.
Ensure all the statutory returns/ remittances are regularly filed with the concerned
authorities as per the timelines.
Liasioning with Govt. /Statutory departments.
Ensure timely issuance of pay slip.
MIS and Reports
Prepare and submit monthly reports to BM/RO within the set timelines
Ensure the databases of all employees are available and complete in all respects
Attendance , Payroll and Salary Advances/Loans
Ensure employees correct attendance details are uploaded in People Apps regualrly
Document all the payroll records within a given time-frame.
Update the sales incentive data of eligible employees in People Apps on a monthly basis.
Simultaneously the report of the same has to be sent to the Payroll exe / Regional HR.
Calculate, Update the OT payment in People Apps.
Calculate, Update Incentives and other payables in People Apps.
Update uniform deduction / uniform allowance in People Apps.
Update referral Bonus in People Apps.
Ensure 100% salary processing of all employees and deposit of salary in their respective corporate
Regular updation of rota schedule.
Update Bank account numbers for salary disbursement and other related data.
Maintain and track records of salary advances / loans availed by the store employees and update
the same in People Apps. At the end of the month reconcile the same with the report at RO from
the payroll executive.
Ensure that the uniform deductions are repaid to employees who complete one year of their
service without fail.
Rewards and Recognition
Bring in a system of non monetary rewards on a role wise basis.
Ensure all the rewards are communicated to the store staff.
Ensure the rewards system is consistent with the parameters being objective.
Identify and institute different methods of recognizing exceptional performances, thoughts and
Ensure that the KRAs of all employees are set at the beginning of the year in consultation with
the CM/SM/BM and the copy of the same is duly acknowledged by the employee and the
reporting manager and filed in the personal file.
Ensure there exists a free and fair method of conducting performance appraisals.
Ensure all the confirmations and annual appraisals are completed on time.
Any changes effected post review had to be intimated to employee in writing, a copy of which
has to be filed in the employee personal file for records. Simultaneously the same needs to be
updated in People Apps.
Ensure every employee who leaves the organisation does a proper handover of duties/assets
Ensure resignation letters are collected from the employee with the acknowledgement of
acceptance of the same from their reporting manager/CM/SM/BM.
Ensure every employee who leaves the organization completes the exit interview process.
Ensure the employee separation is done in the HRMS/RAMCO immediately.
Take care of end to end F & F settlement.
Undertake a turnover analysis once every month.
Ensure every employee who leaves organization is issued relieving/experience certificates
Help ex-employees in documentation for PF withdrawal/Transfer.
Salary: INR 3,00,000 - 5,00,000 P.A.
Industry: Retail / Wholesale
Functional Area: HR, Recruitment, Administration, IR
Role Category: HR/ Recruitment / IR
Role: HR Business Partner
Employment Type: Permanent Job, Full Time